Benefits of Document Distribution Software

document distribution software

Automating the process of distribution of documents makes it easier to send documents, forms and other types of data including controlled data to employees, customers as well as vendors and other parties. It also eliminates physical paperwork that requires manual handling. It also permits users to keep track of modifications and comments via an online repository. This helps to eliminate the need for duplicate efforts, loss of information or disparities. Document management software, such as ImageSite and EngineBox, is able to receive paper-based document types, digital files and other inputs from different applications and devices. The software is scalable to meet the ever-growing demands of organizations and can incorporate workflow automation and data capture as well as electronic signature tools.

The software lets you create one source of truth for your documents, and it provides version control. You can find the most current version of a file in the document management software, even if there are multiple versions in your programs or folders. This can save your business time and money.

This is particularly crucial for projects in the engineering and construction industry, where a lot of project documents undergo a number of alterations during their lifetimes. It is essential that the project’s stakeholders have access to the most recent versions of these documents. You could waste valuable team members’ precious time searching through a variety of folders, email boxes and devices to locate the latest version of a document.